STUDENT RECORDS

In order to provide students with appropriate instruction and educational services, it is necessary for the district to maintain extensive and sometimes personal information about students and families. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student's parents or legal guardians or the student, in accordance with law, and yet be treated as confidential information.

The Board of Education shall, upon the recommendation of the superintendent, adopt a plan whereby all pertinent student information shall be recorded and adequately safeguarded.

It will be the responsibility of the superintendent to provide for the proper administration of student records in keeping with the state law and federal requirements, and to standardize procedures for the collection and transmittal of necessary information about individual students throughout the district. The building principal shall assist the superintendent in developing the student records system, ensure the maintenance and security of the records in his or her building, and formulate a plan for recording the school activities of all students.

A parent, including a parent without custody, will have the right to inspect and receive copies of his or her child's records as allowed by law.

School districts may report or disclose education records to law enforcement and juvenile justice authorities if the disclosure concerns law enforcement's or juvenile justice authorities' ability to effectively serve, prior to adjudication, the student whose records are released. The officials and authorities to whom such information is disclosed must comply with applicable restrictions set forth in 20 U.S.C. § 1232g (b)(1)(E).

Information received by the district regarding a student from the juvenile divisions of the circuit courts and the state Departments of Social Services, Mental Health, Elementary and Secondary Education and Health will be kept strictly confidential. The district will be subject to the same confidentiality requirements as are imposed on the departments that originally collected the information.

State law requires that the juvenile officer, sheriff, chief of police or other appropriate law enforcement authority notify the superintendent or the superintendent’s designee in writing when a petition is filed in juvenile court alleging that a student has committed one of the crimes listed in §167.115, RSMo. Further, the juvenile office or the prosecuting attorney or their designee will send a second written notification to the superintendent providing the disposition of the case. The district will retain these notifications and upon the transfer of the student, the district will forward the notifications to the superintendent of the new school district in which the student has enrolled.

State law requires the juvenile officer or an employee of the Children's Division (CD) of the Department of Social Services to notify the superintendent or his/her designee in writing in some instances when a currently enrolled student or a student seeking enrollment has been taken into judicial custody. The information shall not be part of the student’s permanent record.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: EFB, Free and Reduced-Cost Food Services

EHB, Technology Usage

IGBA, Programs for Students with Disabilities

IGDB, Student Publications

IIAC, Instructional Media Centers/School Libraries

IL, Assessment Program

KB, Public Information Program

KBA, Public's Right to Know

KI, Public Solicitations/Advertising in District Facilities

KNAJ, Relations with Law Enforcement Authorities

Legal Refs: §§ 167.020, .022, .112, .115, 210.865, 452.376, 610.010 - .028, RSMo.

Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g

General Education Provisions Act, 20 U.S.C. § 1232h

No Child Left Behind Act of 2001, P.L. 107-110

Dora R-III School District, Dora, Missouri

For Office Use Only: JO-C.1F (7/04)

STUDENT RECORDS

Definitions

For the purposes of this policy, the following terms are defined:

Student -- any person who attends or has attended a school in the school district and for whom the district maintains education records.

Eligible Student -- a student or former student who has reached age 18 or is attending a post-secondary school.

Parent -- either a natural parent of a student, a guardian or an individual acting as a parent or guardian in the absence of the student's parent or guardian.

Education Records -- any record (in handwriting, print, tapes, film, computer or other medium) maintained by the school district or an agent of the district that contains information directly related to a student, except:

1. Records kept in the sole possession of the maker of the record, used only as a personal memory aid and not accessible or revealed to any other person except a temporary substitute for the maker of the record.

2. Records created and maintained by the school district law enforcement unit for law enforcement purposes.

3. An employment record that relates exclusively to an individual in his or her capacity as an employee of the school district and that is not available for use for any other purpose.

4. Alumni records that contain information about a student after he or she is no longer in attendance at the district and that do not relate to the person as a student.

Education Records -- Provisions and Guidelines

A. General

1. Education records shall be retained according to the guidelines set forth in the Missouri Public Schools Records Manual.

2. Teacher and staff comments on student records will be confined to matters related to student performance.

3. Parents and/or students may refuse to disclose a student's social security number to a district unless required by law.

4. Pursuant to state law, the permanent record of students reading below the fifth-grade reading level at the end of their sixth-grade year shall carry a notation advising that such student has not met minimal reading standards. The notation shall stay on the student's record until such time as the district determines that the student has met minimal reading standards.

5. It is the responsibility of the principal and the professional staff of the school to see that such records are kept in the proper manner and are utilized in accordance with the law.

B. Review of Education Records by Parents or Eligible Students

1. Education records shall be open for inspection by parents of a student or an eligible student. Both parents have access to their child's school records until and unless a court orders otherwise. Therefore, a copy of any applicable court order that restricts any parent's access to the student's education records must be filed with the school principal in order to certify to the district that a parent's access rights are limited or denied pursuant to the court's directions.

2. Parents or eligible students should submit to the student's school principal a written request that identifies as precisely as possible the record or records he or she wishes to inspect. The principal (or appropriate school official) will make the needed arrangements for access as promptly as possible and notify the parent or eligible student of the time and place where the records may be inspected. Access must be given in 45 days or less from the date of receipt of the request. When a record contains information about students other than a parent's child or the eligible student, the parent or eligible student may not inspect and review the portion of the record which pertains to other students.

3. If a parent or eligible student believes the education records related to the student contain information that is inaccurate, misleading or in violation of the student's privacy, he or she may ask the district to amend the record by following the appeals procedures outlined in Section G of this regulation.

C. Transfer of Education Records

1. The district will respond to a request for records from another school district enrolling a student within five (5) business days of receiving the request. However, if the student’s record has been marked pursuant to notification by the highway patrol that the student has been classified as a missing child, the record shall not be forwarded to the requesting district and the district will notify the missing persons unit of the highway patrol of the record request.

2. Upon notification that a student has transferred to any other school district, the district will forward any written notification the district has received from a juvenile officer, sheriff, chief of police or other appropriate law enforcement authority that a petition has been filed in juvenile court alleging that the student has committed an offense listed in §167.115.1, RSMo., and the notification of disposition of such case, to the superintendent of the new school district in which the student has enrolled.

D. Annual Notification of Rights to Parents and Students

1. The district shall annually notify parents of students currently in attendance or eligible students in attendance of their rights under the Family Educational Rights and Privacy Act (FERPA) and FERPA regulation by publication in the student handbook(s) or by distributing notification to the parents or eligible students at the beginning of the school year.

2. The district shall annually notify parents of students currently in attendance and eligible students currently in attendance of the "Directory Information" the district will release, as designated below.

3. The district may notify parents of secondary school students that it is required to release the student's name, address and telephone listing to military recruiters and institutions of higher education upon request. Parents or eligible students may request that the district not release this information, and the district will comply with the request.

4. The district will notify parents at least annually of its policy on the collection, disclosure or use of personal information collected from students for the purpose of marketing or for selling that information or otherwise providing that information to others for that purpose, including arrangements to protect student privacy that are provided by the agency in the event of such collection, disclosure or use (see policy KI and JHDA). Parents will be directly notified annually at the beginning of the school year of the specific or approximate dates during the school year when such collection, disclosure or use of personal information is scheduled or expected to be scheduled. The district will also offer an opportunity for the parent or eligible student to opt the student out of participation in any such activity.

E. Annual Notification of Directory Information

1. "Directory Information" is information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The school district designates the following items as "Directory Information": student's name; parent's name; address; telephone number; electronic mail address; date and place of birth; grade level; major field of study; enrollment status (e.g., full-time or part-time); participation in officially recognized activities and sports including audiovisual or photographic records of the openly visible activities thereof (e.g., artistic performances, sporting contests, assemblies, service projects, awards ceremonies, etc.); weight and height of members of athletic teams; dates of attendance; degrees, honors and awards received; most recent previous school attended; and photographs including photographs of regular school activities that do not disclose specific academic information about the child and/or would not be considered harmful or an invasion of privacy.

2. The district shall annually notify parents of students currently in attendance and eligible students currently in attendance of the "Directory Information" the district will release. Parents or eligible students will have ten (10) school days after the annual public notice to view the student's "Directory Information" and to provide notice in writing to the school district that they choose to not have this information or any portion of the "Directory Information" released. Unless notified to the contrary in writing within the ten (10) school-day period, the school district may disclose any of those items designated as "Directory Information" without the parent's or eligible student's prior written consent including in print and electronic publications of the school district.

3. "Directory Information" is considered a "public record" that must be released by the district to any person who requests it under the Missouri Sunshine Law, §§ 610.010 - .030, RSMo.

F. Release of Education Records

1. Disclosure of information from a student's education records will be made only with the written consent of the parent or eligible student, subject to the following exceptions. The district may disclose education record information without consent when the disclosure is:

a. To school officials who have a legitimate educational interest in the records.

A school official is:

< A person employed by the district as an administrator, supervisor, instructor or support staff member, including health or medical staff.

< A person elected to the School Board.

< A person employed by or under contract to the district to perform a special task, such as an attorney, auditor, medical consultant, therapist, etc.

< A person who is employed by the school district's law enforcement unit.

A student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school/official in performing his or her tasks.

A school official has a legitimate educational interest if the official is:

Performing a task that is specified in his or her position description or by a contract agreement.

< Performing a task related to a student's education.

< Performing a task related to the discipline of a student.

< Providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement or financial aid.

< Maintaining the safety and security of the campus.

b. To officials of another school, upon request, in which a student seeks or intends to enroll.

c. Directory Information. If the district annually notifies parents and eligible students that Directory Information may be released without prior written consent and gives parents and eligible students the opportunity to notify the district in writing that he or she does not want the information released, the district may release directory information without prior consent. See above for the definition of "Directory Information."

d. To military recruiters or institutions of higher education that have requested the names, addresses and telephone listings of secondary school students. However, the district will honor a request from a secondary school student or his or her parent not to release the information.

e. To authorized representatives of state and local educational authorities.

f. School districts may report or disclose education records to law enforcement and juvenile justice authorities if the disclosure concerns law enforcement or juvenile justice authorities' ability to effectively serve, prior to adjudication, the student whose records are released. The officials and authorities to whom such information is disclosed must comply with applicable restrictions set forth in 20 U.S.C. § 1232g (b)(1)(E).

g. To accrediting organizations to carry out their accrediting functions.

h. To parents of a dependent student, as defined in section 152 of the Internal Revenue Code of 1954.

i. To parents of a student who is not an eligible student or to the student.

j. To comply with a judicial order or a lawfully issued subpoena. Unless otherwise ordered, the district will make a reasonable effort to notify the parent or eligible student of the order or subpoena in advance of compliance, so that the parent or student may seek protective action.

k. In connection with a student's request for or receipt of financial aid to determine the eligibility amount or conditions of the financial aid or to enforce the terms and conditions of the aid.

l. To the Comptroller General of the United States, the Attorney General of the United States, the Secretary of the United States Department of Education or an official or employee of the Department of Education acting for the Secretary under a delegation of authority, or state and local education authorities in connection with an audit or evaluation of federal or state supported education programs or for the enforcement of or compliance with federal legal requirements relating to these programs.

m. To appropriate parties in a health or safety emergency.

n. To other persons authorized to receive education records pursuant to FERPA and 34 C.F.R., Part 99.

2. The school district will maintain a record of all requests for and/or disclosures of information from a student's education records. The record will indicate the name of the party making the request, any additional party to whom the information may be redisclosed and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the parents or eligible student. This paragraph does not apply if the request was from or the disclosure was to:

< The parent or eligible student.

< School officials within the district who have a legitimate educational interest in the student's educational records.

< A party with written consent from the parent or eligible student.

< A party seeking "Directory Information."

< A party seeking or receiving the records as directed by a law enforcement subpoena if the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed.

3. The district may charge a fee for copies of student education records, unless the charge effectively prevents a parent or eligible student from exercising the right to inspect and review the student's education records. This fee will include the actual cost of copying and postage, but not the cost of document search.

G. Appeals Procedures

Parents or eligible students have the right to ask to have education records corrected that they believe are inaccurate, misleading or in violation of their privacy rights. Following are the procedures for the correction of education records:

1. Parents or the eligible student must ask the school district to amend a record. In so doing, they should identify the part of the record they want changed and specify why they believe it is inaccurate, misleading or in violation of the student's privacy rights. The request should be made to the custodian of records designated in Section H of this regulation.

2. The school district will decide whether it will amend the record as requested within a reasonable time after receiving the request. If it decides not to amend the record as requested, the district will notify the parents or eligible student of the decision and inform them of their right to a hearing to challenge the content of the student's education records on the grounds that the information included is inaccurate, misleading or in violation of the student's privacy rights.

3. Upon request, the school district will hold a hearing within a reasonable time after the request is received. The district will notify the parents or eligible student, reasonably in advance, of the date, place and time of the hearing.

4. The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the district. The parents or eligible student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The parents or student may be assisted by one or more individuals of his or her choice, including an attorney.

5. The school district will prepare a written decision based solely on the evidence presented at the hearing within a reasonable period of time after the hearing. The decision will include a summary of the evidence presented and the reasons for the decision.

6. If the school district decides that the information is inaccurate, misleading or in violation of the student's right of privacy, it will amend the record and notify the parents or eligible student of the amendment in writing.

7. If the school district decides that the challenged information is not inaccurate, misleading or in violation of the student's right of privacy, it will notify the parents or eligible student that they have a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision.

8. The statement will be maintained as part of the student's education records as long as the contested portion is maintained. If the school district discloses the contested portion of the record, it must also disclose the statement.

H. Types, Locations and Custodians of Education Records

The following is a list of the types of school records that the district maintains, their location and their custodians.

Types

Location

Custodian

Cumulative School Records, including discipline records (Current students)

School principal's office

School principal

Cumulative School Records, including discipline records (Former students)

School principal's office

School principal

Health Records

School principal's office

School principal

Occasional Records
(Student education records not identified above, such as those in superintendent's office, in the school attorney's office or in the possession of teachers.)
As appropriate for specific record School principal

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Legal Refs: §§ 167.020, .022, .112, .115, 210.865, 452.376, 610.010 - .028, RSMo.

Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g

General Education Provisions Act, 20 U.S.C. § 1232h

No Child Left Behind Act of 2001, P.L. 107-110

Dora R-III School District, Dora, Missouri

© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: JO-R.1J (7/02)

Dora R-III School District

SECTION K: SCHOOL-COMMUNITY RELATIONS

KB Public Information Program

KBA Public’s Right to Know

KC Community Involvement in Decision Making

KG Community Use of School Facilities

KH Public Gifts to the Schools

KI Public Solicitations/Advertising in District Facilities

KK Visitors to School Property/Events

KL Public Complaints

KLB Public Questions, Comments or Concerns Regarding District Instructional/Media/ Library Materials

KNAJ Relations with Law Enforcement Authorities

PUBLIC INFORMATION PROGRAM

Open communication with the district's students, parents, patrons and the public in general is essential for the school district to operate effectively. The district will make a systematic effort to communicate with the public using newsletters, student handbooks, local media and the district's website.

Board policies, school building report cards and other public information will be available in the district’s buildings or administrative offices for viewing by the public during the office's normal business hours, as required by law and in accordance with policy BDDL.

The district will utilize the local radio, newspapers and other media to publicize the district's legal obligations as required by the Individuals with Disabilities Education Act (IDEA) and by other applicable law. Notice of district meetings will be made to representatives of the news media, if requested.

The superintendent or designee may adopt administrative procedures to further the goals of this policy.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: BDDL, Release of Information

DCB, Political Campaigns

EFB, Free and Reduced-Cost Food Services

EHB, Technology Usage

IL, Assessment Program

JO, Student Records

Legal Refs: §§ 160.522, 162.1120, 167.645, RSMo.

5 CSR 30-4.040

Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487

34 C.F.R. Part 300

The Rehabilitation Act of 1973, Section 504

Americans with Disabilities Act, 42 U.S.C. §§ 12101 - 12213

Dora R-III School District, Dora, Missouri

© 2001, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KB-C.1B (8/01)

PUBLIC'S RIGHT TO KNOW

The minutes, accounts, reports, surveys, memoranda or other documents prepared for the Board, and any other nonconfidential records of the Board, are public documents. They shall be kept in the custody of the superintendent and the Board secretary. The superintendent, Board secretary or a designee will make them available to the public upon request during regular business hours.

Anyone requesting a copy of a public record will be charged the amount for which such duplication costs the district.

Confidential records are not open to the public. These include, but are not limited to, staff and student personnel records, personal correspondence, minutes of executive sessions and records pertaining to such matters as may be discussed in executive session, and all other records closed pursuant to law, to the extent and/or for the time periods set or provided by law.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: BDC, Closed Meetings, Records and Votes

BDDG, Minutes

BDDH, Public Participation at Board Meetings

BDDL, Release of Information

GBL, Personnel Records

JO, Student Records

Legal Refs: §§ 160.261.7, 167.020.7, 610.010 - .028, RSMo.

Family Educational Rights and Privacy Act of 1974, 20 U.S.C. §1232g,

34 C.F.R. Part 99

29 C.F.R. § 1630.14 (Medical Information of Employees)

Dora R-III School District, Dora, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KBA-C.1D (3/00)

COMMUNITY INVOLVEMENT IN DECISION MAKING

Patrons of the district are encouraged to express ideas, concerns and comments about school programs through written correspondence, service on citizen advisory committees and responses to surveys authorized by the Board, in accordance with Board policies and procedures for receiving public complaints and public participation at Board meetings, and as otherwise authorized or required for district participation in state and federal programs.

The Board is mindful that it is accountable to the patrons of the district and shall give substantial weight to the advice it receives from individuals and community groups interested in the district's schools. The district is also mindful that it must take into account its responsibility for the welfare of the entire district in arriving at decisions.

The Board recognizes that many residents of the district may be specially qualified to assist and advise the district because of their training, experience or personal characteristics, and the Board encourages them to take an active part in school affairs.

The Board also recognizes that community involvement is not only important at the district level but is often most effective at the school level. Each school in the district will advise patrons about any avenues for providing input unique to that school and will encourage them to take advantage of those opportunities.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: AD, School District Mission

BCE, Board Committees/Advisory Committees to the Board

BDDH, Public Participation at Board Meetings

BF, School Board Policy Process

Dora R-III School District, Dora, Missouri

© 2004, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KC-C.1B (5/04)

COMMUNITY USE OF SCHOOL FACILITIES

As a service to the community and in accordance with state law, the Board of Education may allow the use of public school facilities by individuals, groups and associations for educational, recreational, social, civic, philanthropic and other similar purposes as the Board deems are for the best interests of the community.

Permission to use school facilities will be granted to community organizations and residents by the superintendent, or his or her designee, in keeping with the policies, rules and procedures adopted by the Board. However, such use will not interfere in any way with the regular programs and activities of the school district.

A nominal rental fee to cover operational costs (heat, lights, etc.) and custodial service will be charged in accordance with a schedule recommended by the superintendent and approved by the Board. The fee will not be charged to any school-related organization. The Board may consider waiving the fee for special public programs.

The use of playgrounds and buildings during the summer months for recreational purposes shall be governed by the superintendent according to the Board policies, rules and procedures.

Where possible, a certificate of insurance or hold-harmless agreement shall be provided by the persons or organizations using school facilities.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: ECA, Building and Grounds Security

EF, Food Services Management

IGD, District-Sponsored Extracurricular Activities and Organizations

IGDA, Student-Initiated Group Use of District Facilities

IND, School Ceremonies and Observances

Legal Refs: § 177.031, RSMo.

Dora R-III School District, Dora, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KG-C.1B (10/89)

PUBLIC GIFTS TO THE SCHOOLS

Gifts, Donations and Bequests to the District Foundation

The Board of Education encourages the community to direct all gifts, donations or bequests to foundations created to support the district. Gifts, donations and bequests made to foundations are not considered public funds, which allows the district greater flexibility in using the funds. Further, a foundation is eligible for grants and gifts not otherwise available to governmental entities.

Gifts, Donations and Bequests to the District

All gifts, donations and bequests ("gifts") accepted by the district will become the property of the district, to be expended or used at the discretion of the Board of Education and in accordance with Board policies and law for the benefit of the district as a whole. In general, the superintendent or designee is authorized to accept gifts to the school district, but the Board must take action to accept all contributions that require ongoing annual service, a maintenance fee, significant personnel time, initial or continuing financial commitments from the district or gifts of real property.

In deciding whether to accept a gift, the superintendent, the Board or its designee will minimally consider whether the contribution will further the goals of the district, whether it will be used, whether it is appropriate for the school environment and whether it will unequally distribute resources in the district. No gift will be accepted without verification that there are no encumbrances against the gift.

All gifts accepted will be reported to the Board of Education, publicly announced and appropriately acknowledged. The donor will be officially thanked in the district’s name.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Dora R-III School District, Dora, Missouri

© 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KH-C.1A (12/03)

PUBLIC SOLICITATIONS/ADVERTISING IN DISTRICT FACILITIES

The Board recognizes that business and cultural organizations make available for public use much information that is of great value in advancing student education. Much of this information is not available through other sources.

The objectives of this policy are to:

1. Provide for the use and dissemination of information from private sources that tends to strengthen the curriculum and benefit the students.

2. Protect both students and their families from exploitation by companies, organizations or groups.

Using Facilities

Salespeople and other persons soliciting information, products or services will not be allowed in the classroom or on the school premises during school hours or school activities to solicit employees or students unless prior approval is given by the building principal. Except as allowed in KG, the facilities, the staff or the students of the district shall not be used in any manner to advertise or promote noneducational interests except that the district may:

1. Utilize films and other instructional aids furnished by private sources when the advertising content is reasonable.

2. Cooperate through announcements and distribution of program material with nonprofit community organizations that supplement the school program when such cooperation will not interfere with the school program.

3. Permit voluntary participation by students in essay, art, science and similar contests sponsored by outside interests when such activities parallel the curriculum and contribute to the educational program.

4. Release promotional material for athletic and cultural events that are not sponsored by the district if they parallel the district's curriculum and contribute to the educational program.

5. Accept or solicit limited advertising on extracurricular activity schedules, programs, newspapers, yearbooks or other district-sponsored publications at the discretion of the principal of the school involved.

6. Allow for distribution to teachers of information by teachers' groups or other groups partnering with the district through use of school mailboxes or posting in the teacher's lounge.

7. Designate a bulletin board on which information about community activities may be posted.

8. Allow certain groups partnering with the school district to conduct fundraisers or informational campaigns to distribute information in the schools, if such activities will benefit students in the school.

9. Permit other exceptions when, in the judgment of the superintendent or designee, students of the district will benefit. The superintendent may, at his or her option, refer specific cases to the Board for decision.

Collecting, Disclosing or Using Information for Marketing

In general, the district will not collect, disclose or use personal student information for the purpose of marketing or selling that information or otherwise providing that information to others for that purpose. The Missouri Sunshine Law may require districts to release information collected for other purposes, such as enrollment, if that information was designated as "Directory Information" and parents and students were properly notified. The district has no control over how this information will be used once released, but parents may notify the district in writing if they do not wish to have directory information released to third parties in accordance with policy JO-R.

In the rare case where the district may collect information from students for the purpose of marketing or selling that information, the district will directly notify the parents at least annually at the beginning of the school year of the specific or approximate dates when such information will be collected. Parents, upon request, may inspect any instrument used to collect personal information for the purpose of marketing or selling that information before the instrument is administered or distributed to a student. All parents and students of appropriate age may decline to provide the information requested.

This portion of the policy does not apply to the collection, disclosure or use of personal information collected from students for the exclusive purpose of developing, evaluating or providing educational products or services for or to students or educational institutions, to the extent allowed by law and Board policy, such as the following:

1. College or other postsecondary education recruitment or military recruitment.

2. Book clubs, magazines and programs providing access to low-cost literary products.

3. Curriculum and instructional materials used by elementary schools and secondary schools.

4. Tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments.

5. The sale by students of products or services to raise funds for school-related or education-related activities.

6. Student recognition programs.

For the purposes of this policy, "personal information" means individually identifiable information including:

1. A student or parent's first and last name.

2. A home or other physical address (including street name and the name of the city or town).

3. A telephone number.

4. A Social Security identification number.

The district will notify parents at least annually at the beginning of the school year of the portion of this policy regarding collecting, disclosing or using information and within a reasonable time after any substantive change in this policy.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: GBCB, Staff Conduct

IGBC, Parent/Family Involvement in Instructional and Other Programs

JHDA, Surveying, Analyzing or Evaluating Students

Legal Refs: §§ 610.010 - .028, RSMo.

Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g

General Education Provisions Act, 20 U.S.C. § 1232h(b)

Embry v. Lewis, 215 F.3d 884 (8th Cir. 2000)

Dora R-III School District, Dora, Missouri

© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KI-C.1C (6/02)

VISITORS TO SCHOOL PROPERTY/EVENTS

School Property

Parents and patrons of the school district may visit district schools and join the Board in improving the instructional program. However, all visitors during the regular school day, including Board members, shall sign or check in at the building office prior to proceeding elsewhere in the building.

The Board and administration will not tolerate any person or persons whose presence disturbs classes or school activities or hinders the instructional process. If such persons will not leave the school premises upon request, the superintendent, building principal or designee may contact the proper legal authorities, file a report or sign a complaint on behalf of the district.

The Board discourages using the school as a site for parents without custody to visit their children. The principal may deny the parent without full or joint legal or physical custody the opportunity to deliver packages, gifts, messages, etc., to the child and/or to see the child during the school day without the approval of the custodial parent or legal guardian.

School Events

The Dora R-III School District believes that school events are a vital part of the total educational program and should be used as a means for developing wholesome attitudes, positive social interaction, good sportsmanship and appropriate behavior, in addition to knowledge and skills. Well-organized and well-conducted programs contribute to the morale of the student body, and strengthen school-community relations.

To this end, the Board encourages district patrons to exhibit good sportsmanship, citizenship, ethics and integrity at all district events. The district will work with the Missouri State High School Activities Association (MSHSAA) and other organizations to promote good behavior by the patrons at athletic and other events. The Board will work with parents, alumni associations and local service organizations to keep appropriate behavior a top priority.

The superintendent will establish procedures for crowd control at district events consistent with this policy. In the event that a visitor's or spectator's conduct becomes disruptive, threatening or violent, the superintendent, building principal or designee may request the visitor to leave and may then contact the proper legal authorities if necessary. In extreme situations the superintendent or designee may inform a visitor that he or she is not welcome back on school property. If the visitor returns to school property, the superintendent, building principal or designee may file a trespassing charge on the district's behalf. A visitor denied access to school property may request an informal hearing before the Board on the matter.

However, no person will be denied access to the campus for the following reasons:

Parent/Teacher conferences.

Posted public meetings.

Dropping off or picking up students for school or school activities.

Scheduled appointments with school staff.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: ECA, Building and Grounds Security

Legal Refs: U.S. Postal Service v. Greenburgh Civil Assns., 453 U.S. 114 (1981)

Embry v. Lomis, 215 F. 3d 884 (8th Cir. 2000)

Lovern v. Edwards, 190 F. 3d 648 (4th Cir. 1999)

Vukadinovich v. Bd. of School Trustees of Mich., 978 F. 2d 403 (7th Cir.

1992)

Dora R-III School District, Dora, Missouri

© 2001, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KK-C.1B (8/01)

PUBLIC COMPLAINTS

The Board recognizes that situations of concern to parents/guardians or the public may arise in the operation of the district. Such concerns are best resolved by addressing them at the level where the concern originated through communication with the appropriate staff members. The administration has developed procedures for addressing those issues, copies of which are available at each building. Any concern regarding federal programs administered by the Missouri Department of Elementary and Secondary Education (DESE) may also be appealed to DESE or the United States Department of Education as permitted or required by law.

If a complaint has been made and appealed in accordance with administrative procedures, the parent/guardian or member of the public may appeal the issue to the Board by submitting a written request to the superintendent or the secretary of the Board. The Board will address the complaint in an appropriate and timely manner.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: AC, Nondiscrimination and Anti-Harassment

BDDH, Public Participation at Board Meetings

GBM, Staff Complaints and Grievances

IGBCA, Programs for Homeless Students

JFH, Student Complaints and Grievances

Legal Refs: No Child Left Behind Act of 2001, P.L. 107-110

Dora R-III School District, Dora, Missouri

© 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KL-C.1F (8/03)

PUBLIC QUESTIONS, COMMENTS OR CONCERNS REGARDING

DISTRICT INSTRUCTIONAL/MEDIA/LIBRARY MATERIALS

The Dora R-III School District Board of Education has the ultimate responsibility for establishing the curriculum and for purchasing instructional, media and library materials to be used by the district. However, the Board recognizes that its authority to remove or censor materials because of ideological or religious content may be limited pursuant to state and federal law.

The Board encourages community input and comments regarding the district’s instructional, media and library materials and directs the district staff to answer all questions regarding the selection of the materials. The superintendent or designee will create procedures to efficiently address community member questions or concerns and to provide for an adequate review of the materials, if necessary.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: BDDH, Public Participation at Board Meetings

IIA, Instructional Materials

IIAC, Instructional Media Centers/School Libraries

Legal Refs: Board of Education, Island Trees Union Free School District v. Pico, 457 U.S. 853, 871 (1982)

Dora R-III School District, Dora, Missouri

© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KLB-C.1D (10/02)

RELATIONS WITH LAW ENFORCEMENT AUTHORITIES

It shall be the policy of the school district to cooperate with law enforcement agencies in the interest of the larger welfare of all citizens of the community and for the welfare of the student population.

Relationships between the schools and officials of law enforcement agencies in investigative matters concerning pupils will take into consideration the respective roles of the schools and law enforcement agencies in assisting and protecting the interests of the community, and ensuring the rights of all concerned.

Districts may work with local law enforcement agencies to develop drug and alcohol use prevention and drug and alcohol trafficking suppression programs. School staff will fully cooperate in the prosecution of any crime or threat affecting the school district, to the extent allowed by law.

School districts may report or disclose education records to law enforcement and juvenile justice authorities if the disclosure concerns law enforcement's or juvenile justice authorities' ability to effectively serve, prior to adjudication, the student whose records are released. The officials and authorities to whom such information is disclosed must comply with applicable restrictions set forth in 20 U.S.C. § 1232g (b)(1)(E).

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: JFG, Interrogations, Interviews and Searches

JO, Student Records

JO-R, Student Records

Legal Refs: §§ 161.504, 167.020, .115, RSMo.

Dora R-III School District, Dora, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: KNAJ-C.1E (10/00)

Dora R-III School District

SECTION A: FOUNDATIONS AND BASIC COMMITMENTS

AA School District Legal Status

AC Nondiscrimination and Anti-Harassment

AC-R Nondiscrimination and Anti-Harassment Compliance Grievance Procedure

AD School District Mission - Comprehensive School Improvement Plan

AF Accountability/Commitment to Accomplishment

AH Smoking on School Premises/Tobacco-Free Buildings/District

SCHOOL DISTRICT LEGAL STATUS

The State of Missouri must establish and maintain free public schools in accordance with the Missouri Constitution and state law. The State has delegated certain responsibilities to local school districts. This school district is governed by a seven-director School Board. Directors are elected or appointed in accordance with law.

The official name of the school district shall be Dora R-III. In accordance with state law, the Board of Education shall keep a common seal with which to attest its official acts relative to district operations.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: BBA, School Board Powers and Duties

BBB, School Board Elections

BBBA, Board Member Qualifications

BBE, Unexpired Term Fulfillment/Vacancies

Legal Refs: §§ 162.261, .311, .459, RSMo.

Mo. Const., Art. IX, § 1 (a)

Dora R-III School District, Dora, Missouri

© 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: AA-C.1C (8/03)

NONDISCRIMINATION AND ANTI-HARASSMENT

A. Anti-Discrimination Law Compliance

As a political subdivision, employer, recipient of federal funds and educational institution, the Board of Education is prohibited from, and hereby declares a policy against, engaging in unlawful discrimination, including harassment creating a hostile environment, on the basis of race, color, religion, sex, national origin, ancestry, disability, age or use of leave protected by the Family and Medical Leave Act, in its programs, activities and with regard to employment. The Board is an equal opportunity employer.

Marital, maternal or paternal status shall not affect the rights and privileges of district students to receive an education. Those students are eligible to participate in all activities and receive all honors the same as any other students enrolled in the school district.

B. Collateral Prohibitions

As part of this obligation, the Board is also prohibited from, and declares a policy against:

(1) Retaliatory actions based on making complaints of prohibited discrimination or participation in an investigation, formal proceeding or informal resolution concerning prohibited discrimination;

(2) Aiding, abetting, inciting, compelling or coercing discrimination; and

(3) Discrimination against any person because of such person’s association with a person protected from discrimination due to one or more of the above-stated characteristics.

C. Compliance Officer Appointment

To ensure that these obligations are met, the Board designates the following individual to act as the district’s nondiscrimination laws compliance coordinator, who shall also be the appointee for all laws specifically mandating such an appointment, and who shall have the duty of keeping the superintendent informed of the state of compliance with this policy districtwide:

(Name of Office)

(Business Address)

(Phone - Fax)

D. Reporting and Complaint

Complaints and reports regarding discharge of the duties summarized in this policy should be addressed to the compliance coordinator. Any employee of the district or member of the Board of Education who becomes apprised of a possible violation of this policy must report the matter to the coordinator. In the event the compliance coordinator is the subject of a report that would otherwise be made to the compliance coordinator, reports should instead be directed to: (Name of Office, Address, Phone, Fax), who will assume the coordinator’s duties for the purpose of that complaint.

E. Grievance Procedure and Resolution of Complaints

The administration will establish an effective grievance procedure and take any other actions necessary to carry out this policy, with due regard for the substantive and procedural rights of all parties concerned.

F. Confidentiality and Records

To the extent permitted by law, any public record held by this school district that is generated or received pursuant to this policy shall be closed and available only to the Board acting as a quorum, a committee appointed by the Board to carry out this policy on a permanent or ad hoc basis, the compliance coordinator and other administrators whose duties require access to the record in order to carry out this policy. Such persons may share access, on an individual basis, to such records with complainants or participants in a grievance or other resolution, only to the extent such disclosure promotes the purposes of this policy and is not prohibited by FERPA or any other law. Certain other limited disclosures may be required when material in the records is integral to an action affecting a constitutionally recognized property or liberty interest.

G. Public Notice and Dissemination

A copy of this policy will be posted in a public area of each building used for instruction and/or administrative offices. A copy of this policy will also be distributed annually to employees, parents or guardians, and students. The administration is directed to further publicize this policy and provide for such training or instruction as necessary to ensure districtwide compliance with anti-discrimination laws, including instruction in recognizing behavior indicative of a violation of this policy.

H. Limitations

Nothing in this policy shall be construed as creating a cause of action. Neither the proscriptions of, nor actions taken under, this policy shall on that basis estop the Board from fully arguing for or against the existence of any fact and the scope or meaning of any law in any forum.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: EHB, Technology Usage

GBCB, Staff Conduct

GBEBB, Employee Alcohol and Drug Testing

GBH, Staff/Student Relations

GBM, Staff Complaints and Grievances

GCD, Professional Staff Recruiting and Hiring

GDC, Support Staff Recruiting and Hiring

IGBA, Programs for Students with Disabilities

IGBCB, Programs for Migrant Students

IGBH, Programs for Limited English Proficient/Language Minority Students

IGD, District-Sponsored Extracurricular Activities and Organizations

IGDJ, Interscholastic Athletics

JFCF, Hazing and Bullying

JFH, Student Complaints and Grievances

KL, Public Complaints

Legal Refs: P.L. 92-318, Education Amendments of 1972, Title IX 45 CFR, Parts 81, 86 (Federal Register, June 4, 1975; August 11, 1975)

"Notice of Nondiscrimination," Office of Civil Rights, U.S. Dept. of Ed., September 1996

Title VI of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d et seq.

Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e et seq.

Americans with Disabilities Act, 42 U.S.C. §§ 12101 - 12213

Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681

Rehabilitation Act of 1973, 29 U.S.C. § 794

Family and Medical Leave Act, Prohibited Acts, 29 U.S.C. § 2615

Fair Labor Standards Act, Equal Pay Provisions, 29 U.S.C. § 206(d)

Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487

Age Discrimination in Employment Act, 29 U.S.C. §§ 621 et seq.

Age Discrimination Act of 1975, 42 U.S.C. §§ 6101 et seq.

Missouri Human Rights Act, §§ 213.010 et seq., RSMo.

Female Employees' Wages, §§ 290.400 et seq., RSMo.

Gebser et al. v. Lago Vista Ind. School Dist., 118 S.Ct. 1989 (1998)

Faragher v. City of Boca Raton, 118 S.Ct. 2275 (1998)

Burlington Industries v. Ellerth, 118 S.Ct. 2257 (1998)

Oncale v. Sundowner Offshore, 118 S.Ct. 998 (1998)

Harris v. Forklift Systems, Inc., 510 U.S. 17 (1993)

Davis v. Monroe County Bd. of Ed., 120 F.3d (11th Cir. 1997), Cert. granted, S.Ct. (1998)

Dora R-III School District, Dora, Missouri

Portions © 2000 Missouri School Boards’ Association

For Office Use Only: AC-C.1D (10/00)

NONDISCRIMINATION AND ANTI-HARASSMENT COMPLIANCE

GRIEVANCE PROCEDURE

I. Overview of Discrimination/Harassment

A. Hostile Environment - "Harassment": Harassment, including sexual harassment and racial harassment, is one theory of establishing that a person has been illegally discriminated against. Behavior, based upon the protected classifications listed in policy AC, whereby the school or work environment becomes permeated with intimidation, ridicule and insult that is sufficiently severe or pervasive to alter the conditions of a student’s participation in the district’s programs and activities, or of an employee’s employment, can amount to prohibited discrimination and is therefore within the prohibitions of policy AC. Any intimidation, ridicule or insult that is based on a reason listed in policy AC, including sex or race, is to be reported to the nondiscrimination compliance coordinator ("compliance coordinator"). In addition, unwelcome sexual advances, unwelcome requests for sexual favors and other unwelcome verbal, nonverbal or physical conduct of a sexual nature can contribute to rendering an environment hostile, and thereby discriminatory, on the basis of sex. A person’s age and the relationship between the parties are factors which can make conduct unwelcome even in the absence of an obvious negative reaction by the victim. The harasser and the victim need not be of a different sex, race, etc.

B. "Quid pro Quo": This is another form of behavior that can amount to discrimination on the basis of sex. This occurs when an employee’s supervisor makes job benefits or refraining from adverse action conditional upon submission to unwelcome sexual advances, unwelcome requests for sexual favors and other unwelcome verbal, nonverbal or physical conduct of a sexual nature. Similarly, "quid pro quo" harassment also occurs when an employee of the district, in real or apparent authority over a student, conditions the student’s participation in the district’s programs or bases educational decisions upon submission to unwelcome sexual advances, unwelcome requests for sexual favors and other unwelcome verbal, nonverbal or physical conduct of a sexual nature. It is extremely important that any person who knows of or experiences such "quid pro quo" behavior, whether or not the threatened action or promised favor was carried out, immediately notify the district’s nondiscrimination compliance coordinator.

C. If harassment is occurring, there may be a variety of witnesses to discrete actions that may not of themselves seem of particular gravity. Also, victims may be unwilling to report or, because of their youth, may not understand the prohibited nature of some conduct. Only a central repository of all such reports from the entire district community can allow the compliance coordinator to effectively detect and remedy potentially illegal discriminatory harassment before its severity or pervasiveness causes the district to fail in its compliance obligations. What constitutes discrimination by harassment depends on the facts of each situation, and therefore doubt as to whether to report to the compliance coordinator should be resolved in favor of reporting, so that the compliance coordinator has more, rather than less, information about a situation.

II. Overview of Procedural Components

A. General

1. This grievance procedure exists to provide formal resolution of complaints that policy AC has been violated. It does not prohibit the informal adjustment of any complaint. Pursuit of informal adjustment is not a valid reason for missing a filing deadline, but a timely filed complaint may be continued by consent of the parties in order to allow pursuit of informal adjustment.

2. The compliance coordinator should be informed of the progress of all informal adjustments and grievances at each step by the district employee responsible for each step of a grievance, so that the compliance coordinator may keep abreast of all matters concerning policy AC and be ready at any time to report on the same to the superintendent, Board or an outside agency.

3. Where a statute, administrative rule, or Board policy provides a scheme for resolutions of complaints arising under that statute, rule or policy, this grievance procedure shall not be applicable.

4. When, based upon reported information and/or investigation, the compliance coordinator finds a likely violation of policy AC, the compliance coordinator shall so inform the superintendent, regardless of whether a complaint has been filed. Lack of a complaint will not preclude appropriate remedial action by the district upon a finding by the superintendent of a violation of policy AC, nor will the existence of a complaint or its outcome hinder the superintendent in enforcing policy AC. Lack of a remedial action does not preclude a disciplinary action, and vice versa.

5. In addition to keeping the superintendent informed of likely violations of policy AC throughout the district, the compliance coordinator should also confidentially contact putative victims of likely violations of policy AC to investigate, further explain policy AC if necessary, and make sure the putative victim is aware of the grievance procedure.

6. Actions involving employees or students implemented as remedial action for a violation of policy AC are not exempt from such constitutional due process requirements as apply case-by-case to such an individual and/or the nature of the action taken. However, this regulation is not meant to provide any additional substantive or procedural rights to employees or students who must be involved in remedial actions.

7. If a person designated to hear a complaint or appeal is the subject of the complaint, the next highest step in the grievance process will be used.

8. Deadlines herein are directory only, and not mandatory, upon the district. If more than twice the allotted time has expired without a response, appeal may be taken to the next step.

9. Persons alleged to have violated policy AC, and/or persons necessarily involved in resolution of complaints, will have access to written grievance materials only in the event that remedial or disciplinary action is actually implemented, and then only on a need-to-know basis or as required by the constitution. Participants must understand that FERPA may prevent the disclosure of some records or actions to complainants, including in the written responses called for in these regulations.

10. Failure to prosecute an appeal within the timelines given will be deemed as acceptance of the findings and any remedial action of the last level used.

11. All documents, communications and records pertaining to this grievance procedure will be kept separate from personnel records of employees.*

12. The district will not be relieved of its responsibility to respond to a complaint filed under this grievance procedure by the fact that an outside enforcing agency has received a complaint arising from the same circumstances.

13. The compliance coordinator will make follow-up inquiries on completed grievances and informal adjustments to assure that remedial actions have been effective, and to assure that no violation of policy AC persists or has been caused by the grievance or adjustment itself.

B. Definitions Used in This Procedure

1. Complaint - Submission to the responsible district official of a written and signed allegation that there has been a violation of policy AC, which states: date of filing, discrimination category at issue (e.g., sex, national origin, etc.), names of persons involved including possible witnesses, facts alleged to have happened, a statement of why the facts constitute a violation of policy AC, a suggestion of the remedy desired, and a statement of any informal adjustment attempts or progress within the complainant’s knowledge as of the date of the complaint. Exhibits may be attached.

2. Complainant - A person who, by the filing of a complaint under this procedure, claims to be the victim, or the parent or guardian of a student who claims the student was a victim of discrimination in violation of policy AC.

3. Appeal - An appeal requires the filing of the original complaint and exhibits, all decisions rendered by district officials at any lower levels in the grievance process, a statement of why the decision being appealed from is inadequate or incorrect, and a statement of the progress of any informal adjustment known to the complainant.

III. Procedure

A. Level I -- A complaint should be filed with the district's compliance coordinator. If a complaint is filed with any other administrator, the administrator will immediately forward any complaint received to the compliance coordinator. The compliance coordinator may, in his or her discretion, assign the principal of the building concerned to investigate the matter, unless the principal is a subject of the complaint. Likewise, the principal may delegate an assistant principal to investigate the matter unless the assistant principal is a subject of the complaint. If the compliance coordinator does not assign a principal to investigate the matter, then the compliance coordinator will conduct the investigation.

Regardless of who investigates the complaint, an investigation will be conducted within a normal limit of five (5) working days after submission of a complete complaint, including such hearings or ex parte interviews as are reasonably necessary, including contacting witnesses identified by the complaint. The investigator will then issue a written response to the complaint: (1) Summarizing the facts, (2) Making conclusions on whether they constitute a violation of policy AC and (3) if a violation of policy AC is found, stating what remedial action will be implemented at the school level or sought from the central administration.

B. Level II -- Within five (5) working days after receiving the Level I decision, appeal may be taken to the nondiscrimination compliance coordinator. If the compliance coordinator conducts the initial investigation, an appeal may be taken to the superintendent, as outlined in Level III. The compliance coordinator will meet with the complainant as soon as workably possible to review the appellate materials, further discuss the complaint and take any additional evidence the complainant has to offer. Within a normal limit of five (5) working days, the compliance coordinator will issue a written response to the appeal summarizing his or her findings and stating what, if any, remedial actions will be recommended to the superintendent and/or the building-level administration for implementation.

C. Level III -- Within five (5) working days after receiving the Level II decision, appeal may be taken to the superintendent. If the compliance coordinator conducts the initial investigation, an appeal may be taken to the superintendent within five (5) working days after receiving the Level I decision. If the superintendent is the compliance coordinator, an appeal of the superintendent’s decision may be made to the Board of Education as outlined in Level IV. If the superintendent is the subject of the complaint, an appeal of the compliance coordinator’s decision may be made to the Board of Education as outlined in Level IV.

The superintendent may refer the matter to an assistant or associate superintendent, general counsel, or outside counsel, to act as designee and prepare a final decision for signature and implementation. The superintendent or designee will review the appeal materials, conduct further investigations or hearings at the superintendent's or designee’s discretion, and seek counsel if necessary. Within a normal limit of ten (10) working days, the superintendent will issue a written decision upon the appeal stating whether a violation of policy AC is found and, if so, stating what remedial actions will be implemented. A copy of the appeal and decision will be sent to the compliance coordinator by the superintendent.

D. Level IV-- Within five (5) working days after receiving the Level III decision, appeal may be taken to the Board of Education by filing the appeal with the superintendent. If the superintendent is the subject of the complaint, an appeal may be taken to the Board of Education by filing the appeal with the compliance coordinator or the president of the Board. The matter will be placed on the agenda of the next scheduled meeting of the Board, for closed session unless law requires otherwise. The complainant will be allowed to address the Board, and the Board may call for the presence of such other persons as the Board deems necessary to advise it on the matter and the maintenance of its compliance obligations. The Board may conduct its procedure upon the appeal as it sees fit, and shall normally render a written decision upon the appeal within 30 working days, for implementation by the administration. For district purposes, and without waiving the right to take any actions later deemed necessary for nondiscrimination mandate compliance, the Board’s decision and any actions taken are final. A copy of the appeal and decision will be sent to the compliance coordinator by the Board secretary.

* This paragraph does not include the records of a collateral disciplinary action. Records of disciplinary actions for violations of policy AC are kept in the same manner as any other discipline record.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Approved:

Revised:

Dora R-III School District, Dora, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: AC-R.1B (10/00)

SCHOOL DISTRICT MISSION

(Comprehensive School Improvement Plan)

The mission of the Dora R-III School District is: [fill in mission statement].

The district has a Board-approved Comprehensive School Improvement Plan (CSIP) guided by the mission statement and based on the district's fundamental beliefs about teaching and learning. This plan serves as the district's foundation for allocating resources, developing policies and procedures, and selecting and implementing instructional programs designed to raise student achievement.

The CSIP was developed through the combined efforts of Board members, staff, administrators, students, parents/guardians and community members and is ongoing. Goals, outcomes or objectives are provided in sufficient detail to direct the improvement efforts of the district for at least a five-year period. The CSIP is evaluated and updated as necessary.

A copy of the district's CSIP is available in the superintendent's office.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: GBB, Staff Involvement in Decision Making

IA, Instructional Goals/Priority Objectives

IF, Curriculum Development

IGA, Basic Instructional Program

KC, Community Involvement in Decision Making

Dora R-III School District, Dora, Missouri

Portions © 2003 Missouri School Boards’ Association

For Office Use Only: AD-C.1B (8/03)

ACCOUNTABILITY/COMMITMENT TO ACCOMPLISHMENT

The Board accepts ultimate responsibility for all facets of the operations of the school district. Because it is accountable to the patrons of the district, the Board will maintain a program of accountability that will help to accomplish the following objectives:

< Clearly state expectations and purposes as these relate to district operations, programs, departments and positions.

< Provide necessary resources and support to enable the professional and support staff to achieve stated expectations and purposes subject to the financial resources of the district.

< Evaluate district operations, programs, services, and instructional activities to determine how well expectations and purposes are being met.

< Evaluate the efforts of the employees of the Board and of the Board itself in accordance with stated objectives. The first purpose of personnel evaluation will be to help each individual make a maximum contribution to the goals and objectives of the school district.

The superintendent shall implement procedures to ensure continued progress and improvement of the district operations through a program of meaningful evaluations and assessments, including compliance with annual districtwide reporting requirements set forth by law.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Legal Refs: § 160.522, RSMo.

Dora R-III School District, Dora, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: AF-C.1C (8/97)

TOBACCO-FREE DISTRICT

To promote the health and safety of all students and staff and to promote the cleanliness of school grounds, the district prohibits all employees, students and patrons from smoking or using tobacco or tobacco products in all school facilities, buildings, school transportation, other district transportation and on all school grounds at all times, including athletic events and meetings. This prohibition extends to all facilities the district owns, contracts for or leases to provide educational services, routine health care, daycare or early childhood development services to children. This prohibition does not apply to any private residence or any portion of a facility that is used for inpatient hospital treatment of individuals dependent on, or addicted to, drugs or alcohol in which the district provides services.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Legal Refs: §§ 191.765 - .777, 290.145, RSMo.

Pro-Children Act of 2001, P.L. 107-110

Dora R-III School District, Dora, Missouri

© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: AH-C.1D (7/02)

SMOKING ON SCHOOL PREMISES

Pursuant to law, the district prohibits smoking or use of tobacco or tobacco products in all indoor school facilities used to provide routine or regular services to children or on school transportation. This prohibition extends to all facilities the district owns, contracts for or leases to provide educational services, routine health care, daycare or early childhood development services to children. Smoking in designated smoking areas in facilities not utilized to provide services to children is allowed.

This prohibition does not apply to any private residence or any portion of a facility that is used for inpatient hospital treatment of individuals dependent on, or addicted to, drugs or alcohol in which the district provides services. The superintendent or designee is authorized to make necessary rules or procedures to clarify and enact this policy.

* * * * * * *

Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Legal Refs: §§ 191.765 - .777, 290.145, RSMo.

Pro-Children Act of 2001, P.L. 107-110

Dora R-III School District, Dora, Missouri

© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: AH-C.2D (7/02)

TOBACCO-FREE BUILDINGS

In accordance with law and to promote the health and safety of all students and staff, the district prohibits all employees, students and patrons from smoking or using tobacco or tobacco products in all school facilities, buildings and school transportation. This prohibition extends to all facilities the district owns, contracts for or leases to provide educational services, routine health care, daycare or early childhood development services to children, as well as facilities in which services are not provided to children.

This prohibition does not apply to any private residence or any portion of a facility that is used for inpatient hospital treatment of individuals dependent on, or addicted to, drugs or alcohol in which the district provides services. Further, smoking is permitted outside district facilities, buildings, and school transportation in designated areas. The superintendent or designee is authorized to make necessary rules or procedures to clarify and enact this policy.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Legal Refs: §§ 191.765 - .777, 290.145, RSMo.

Pro-Children Act of 2001, P.L. 107-110

Dora R-III School District, Dora, Missouri

© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: AH-C.3C (7/02)

Dora R-III School District

SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS

BBA School Board Powers and Duties

BBB School Board Elections

BBBA Board Member Qualifications

BBC Board Member Resignation

BBD Board Member Removal from Office

BBE Unexpired Term Fulfillment/Vacancies

BBFA Board Member Conflict of Interest and Financial Disclosure

BCA Board Organizational Meeting

BCB Board Officers

BCC Appointed Board Officials

BCCA MSBA Delegate and Alternate

BCE Board Committees/Advisory Committees to the Board

BCE-R Board-Appointed Committees

BCG School Attorney/Legal Services

BDA Board Meetings

BDC Closed Meetings, Records and Votes

BDDA Notification of Board Meetings

BDDB Agendas

BDDF Voting Method

BDDG Minutes

BDDG-R Board Meeting Minutes

SECTION B: SCHOOL BOARD GOVERNANCE AND

OPERATIONS

(CONTINUED)

BDDH Public Participation at Board Meetings

BDDL Release of Information

BF School Board Policy Process

BHA New Board Member Orientation

BHD Board Member Compensation and Expenses

BHE Board Member Liability/Insurance

BI School Board Legislative Program

BJ School Board Memberships

SCHOOL BOARD POWERS AND DUTIES

The Board of Education is a representative body elected by the registered voters of the Dora R-III School District of Ozark County. It is the purpose and the role of the Board of Education to exercise general supervision over the schools of the district, and to ensure that the schools are maintained as provided by the state statutes, the rules and procedures of the Missouri State Board of Education and/or the Missouri Department of Elementary and Secondary Education, and the policies, rules and procedures of the school district. In addition, the Board is accountable to the electorate, and shall be responsive to the educational needs and the imposed financial constraints of the district. In conducting its various functions as the legislative and policy-making authority for the district, the Board recognizes the following general responsibilities as paramount:

< Legislative and Policy Making -- The Board is responsible for the development of policies, rules and procedures to serve as guidelines for the general management and administrative actions of the district. The establishment of the goals and objectives of the school district and the methods of financial support needed to reach those goals and objectives are a part of the policy-making function of the Board of Education.

< Executive -- The Board shall employ a superintendent to serve as the chief executive officer of the district. The Board shall delegate, in writing to the superintendent, the executive and administrative duties and responsibilities necessary for carrying out its policies, and shall hold the superintendent accountable.

< Appraisal -- The Board is responsible for evaluating the effectiveness of its policies and their implementation. The Board shall hold the superintendent responsible for furnishing complete information necessary for the Board's evaluation of the district's programs.

< Provision of Financial Resources -- The Board is responsible for the adoption of the annual budget, which will provide financial basis for personnel, facilities, materials and equipment to enable the district to carry out its educational program.

< Staffing and Appraisal -- The Board is responsible for employing the professional and support staff necessary for carrying out the district's instructional program. The Board is also responsible for establishing salary schedules, terms of employment, and other personnel policies districtwide, and for the regular evaluation of its staff.

< Public Relations -- The Board is responsible for providing adequate and direct means for keeping the district patrons informed about the schools, and for keeping itself and the school staff informed about the needs and wishes of the public.

< Educational Planning and Evaluation -- The Board is responsible for establishing educational goals which will guide both the Board and the staff in working together toward the continued improvement of the educational programs in the district. It is responsible for providing for an ongoing evaluation of the school program as measured through the goals and objectives set forth by the Dora R-III School District Board of Education and by the Missouri State Board of Education.

< Judicial -- The Board is responsible for acting as a court of appeals for the professional and support staff members, students, and the district patrons when issues involve Board policies and their fair implementation.

The Board of Education shall control all aspects of the operations of the district within the limits of the law. However, the Board will make its members, the district professional and support staff, and the district patrons aware that the Board has authority to take official action only when it is acting as a whole. The Board shall be the final authority. No section of the policies, rules and procedures may be construed to limit the statutory powers of the Board to exercise its own prudent judgment.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: AA, School District Legal Status

Legal Refs: § 171.011, RSMo.

Dora R-III School District, Dora, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: BBA-C.1A

SCHOOL BOARD ELECTIONS

(Ballot Placement by Order of Filing -- Seven-Director Districts)

The qualified voters of the Dora R-III School District shall annually elect two (2) directors for terms of three (3) years each on the municipal election day in April. An additional director shall be elected triennially. Unexpired vacant terms will be filled in accordance with law.

Candidate Filing

Before the sixteenth Tuesday preceding the election, the Board shall publish in at least one (1) newspaper of general circulation in the district the opening filing date, the offices to be filled, the place for filing and the closing date for filing.

Qualified applicants for the Board may file a declaration of candidacy during business hours in the superintendent's office commencing at 8:00 a.m. on the sixteenth Tuesday prior to the election and ending at 5:00 p.m. on the eleventh Tuesday prior to the election. The candidate shall declare his or her intent to become a candidate in person and in writing to the secretary of the Board of Education or designee. The district shall clearly designate where candidates shall form a line to effectuate such filings and determine the order of such filings. The names of qualified candidates shall be placed on the ballot in order of filing.

The notice of election and certification of candidates must be submitted to the election authority by the tenth Tuesday prior to the election in the manner provided by law. After the tenth Tuesday prior to the election, the candidate list may only be modified pursuant to court order, in accordance with law.

Prior to the district's certification of candidates to the election authority, a candidate may withdraw from the election by presenting to the district a notarized written statement of his or her intention to withdraw. After the deadline for certification of candidates to the election authority, a candidate may only withdraw pursuant to court order, in accordance with law.

The district will provide each candidate a copy of the Notice of Candidate's Obligation to File Financial Interest Statement and a plain language summary of the applicable laws provided by the Missouri Ethics Commission as required by law. Candidates must comply with laws concerning eligibility, campaign financing and campaign disclosures.

Write-In Candidates

If candidates have filed for a position, a person interested in becoming a write-in candidate must file a declaration of intent to be a write-in candidate with the proper election authority prior to 5:00 p.m. on the second Friday immediately preceding the election day in order for the votes to be counted. If no candidates have filed for the position, filing a declaration of intent to be a write-in candidate is not necessary.

No Election Held

No election will be held if, after the last date of candidate filing, the number of candidates who have filed is equal to the number of positions to be filled by the election. However, if the number of candidates filing exceeds the number of positions, the election will be held even if a sufficient number of candidates withdraw so that the remaining candidates are equal to the number of positions to be filled.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted:

Revised:

Cross Refs: AA, School District Legal Status

Legal Refs: §§ 105.470, .483 - .487, .973, 115.121 - .127, .453, 162.261, .291, .341, .371, .381, .459, 493.050, RSMo.

Ch. 130, RSMo.

Jackson Election Committee v. Paluka, 13 S.W.3d 684 (Mo.App.W.D. 2000)

Dora R-III School District, Dora, Missouri

© 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: BBB-C.1M (10/03)

SCHOOL BOARD ELECTIONS

(Ballot Placement by Random Drawing -- Seven-Director Districts)

The qualified voters of the Dora R-III School District shall annually elect two (2) directors for terms of three (3) years each on the municipal election day in April. An additional director shall be elected triennially. Unexpired vacant terms will be filled in accordance with law.

Candidate Filing

Before the sixteenth Tuesday preceding the election, the Board shall publish in at least one (1) newspaper of general circulation in the district the opening filing date, the offices to be filled, the place for filing, the closing date for filing and a statement that candidates filing on the first day of filing will be listed on the ballot in random order.

Qualified applicants for the Board may file a declaration of candidacy during business hours in the superintendent's office commencing at 8:00 a.m. on the sixteenth Tuesday prior to the election and ending at 5:00 p.m. on the eleventh Tuesday prior to the election. The candidate shall declare his or her intent to become a candidate in person and in writing to the secretary of the Board of Education or designee.

The names of qualified candidates shall be placed on the ballot in order of filing, except that for candidates who file a declaration of candidacy prior to 5:00 p.m. on the first day of filing, the district shall determine by random drawing the order in which such candidates' names shall appear on the ballot. Each candidate filing on the first day shall draw a number at random at the time of filing. The district shall record the number drawn with the candidate's declaration of candidacy. The names of candidates filing on the first day of filing shall be listed in ascending order of the numbers so drawn and ahead of the names of candidates filing on a later date.

The notice of election and certification of candidates must be submitted to the election authority by the tenth Tuesday prior to the election in the manner provided by law. After the tenth Tuesday prior to the election, the ca

Types	Location	Custodian
Cumulative School Records, including discipline records (Current students)	School principal's office	School principal
Cumulative School Records, including discipline records (Former students)	School principal's office	School principal
Health Records	School principal's office	School principal
Occasional Records (Student education records not identified above, such as those in superintendent's office, in the school attorney's office or in the possession of teachers.)	As appropriate for specific record	School principal